SED will provide the Executive and the Legislature with another set of 2017-18 and 2018-19 aid estimates on May 15th. Please note, the May 15th frozen file will also determine the 2017-18 June State Aid payment amounts.
To guarantee inclusion in the May State Aid database file, all revisions to data reported on Forms A, FT, FB and the ST-3 should be submitted by April 13, 2018 using the State Aid Management System (SAMS).
Changes can be made by logging into your SAMS account. Select the appropriate claim year and under the heading “FORMS” select “REVISION DATA”. Steps to revising data are outlined below.
- Select Form to revise (A, FT, FB or ST-3)
- Data entry form with “Revision” in background
- Make correction to desired fields
- Save ( “Alt S” or Save)
- Run Edit Exception Report
- Address errors, make comments, “Save and Ready”
- Go to “Forms”/“Revision Data”
- Go to “Change Submission” Form. This will display a summary of all pending revisions for the Form Set (A, FT, FB or ST-3) entered previously.
- Select “Submit Changes”
- Please note: Changes will be reflected on the “Official Data Form” only after it has been approved and accepted by SED.
- Changes to the ST-3 regarding Building and Transportation expenditures:
- Go to Forms FB, FT, BP and ST-3
- Run an “Edit Report”
- Perform “Change Submission” (this will alert SED Staff of the change and generate the aid).
As soon as revised SAMS data enters the SAMS database, all affected State Aid output reports reflect those revisions and can be viewed from inside SAMS. Updated output reports are available via the public web site the next day. You can find more information on this process by clicking on the following SED link: https://stateaid.nysed.gov/sams/htm_docs/update_reminder_2017-18.htm.
Note: Districts are also reminded to review the Three Year Enrollment Summary report, to ensure the accuracy of 2017 BEDS/SIRS data used for State Aid purposes, and, if necessary, to revise this data before the file is closed this summer.
